These regulations govern types of enrollment at Loyola beyond the admissions process. This includes procedures for initiating actions such as (but not limited to) auditing a course, changing majors, applying for a double major, or filing for a leave of absence or medical withdrawal. Veterans certification and active duty process can be found in this section. Additionally, these regulations describe processes involving classroom discipline and dismissal from the university.
If you do not find what you are looking for, please return to Academic Regulations Home. If you have any questions, please contact the Office of Student Records at sturec@loyno.edu.
Full-Time - Undergraduate Student:
Any undergraduate student enrolled in 12 or more credit hours.
Full-Time - Graduate Student:
Any graduate student enrolled for 6 or more credit hours.
Full-Time - Summer Session:
Any student enrolled for 6 or more credit hours. Any student not enrolled full-time is considered part-time.
Loyola University New Orleans maintains a number of resources to support a holistic approach to Academic Advising, and this includes faculty advisers and professional academic couselors. Advisers are available to students throughout the academic year, but their role is especially important during the orientation and registration periods. Students often work with their Advisers to select their academic program, navigate potential academic concerns, and assist in the sequencing of their coursework.
All students are assigned a faculty adviser. Faculty members are usually assigned to advise students who have indicated an interest in their particular field of specialization. Students may obtain the names of assigned faculty advisers from the office of the dean of their college, from the chair of their department, or from Loyola’s Online Records Access (LORA).
Students should be aware that knowledge of and adherence to regulations of Loyola, both academic and otherwise, are the ultimate responsibility of the student.
Students may access these resources through the Academic Advising website, and include:
Students who do not want to earn university credit for a course may elect to audit the course. Such courses are considered part of the student's term course load and are recorded on the transcript.
Students may change colleges or majors by filing the appropriate change of major form or through their LORA account. Students with less than a 2.0 cumulative grade point average, may change majors within another college with the approval of the associate dean of the college in which they plan to enroll. Continuously enrolled students or students who took a formal leave of absence will follow the academic program of their original catalog year (the year they were admitted to Loyola). Readmitted students or those returning from suspension may follow the academic program in effect at the time of their return. Students must allow 5 working days for the dean of their new college or majors to process all of the paperwork.
Students wishing to add or change a minor, must do so in their Dean's Office.
Freshmen—0 – 24 total earned hours
Sophomores—25 – 55 total earned hours
Juniors—56 – 89 total earned hours
Seniors—90 or more total earned hours
Initial classifications are determined by the Office of Admissions based upon the credentials and application submitted by the student. Classifications may be changed in a student’s first term by the Office of Admissions up to November 1 in the fall semester, March 1 in the spring semester, and two weeks after the summer session registration.
Classifications are determined by the Office of Admissions based upon the credentials and application submitted by the student.
DEGREE-SEEKING STUDENTS are officially admitted to a specific program and are classified as follows:
| Classification | Hours Earned |
| Graduate Freshman | 0 – 9 |
| Graduate Sophomore | 10 – 18 |
| Graduate Senior | 19 or above |
NON-DEGREE-SEEKING STUDENTS are admitted with official credentials but do not wish to pursue a particular degree program. Students admitted as non-degree-seeking must enroll in consecutive terms or apply for a leave of absence in order to maintain their status. Failure to follow these procedures will require an application for readmission. coursework taken while a non-degree-seeking student is subject to evaluation in terms of applicability toward a degree. There are limitations on financial aid available to non-degree-seeking students.
TRANSIENT STUDENTS are admitted for one semester. If they wish to continue their enrollment, those who enroll as transient students must apply for admission as non-degree-seeking students or as degree-seeking students by submitting official credentials. Transient students are not eligible to early register. coursework taken while a transient student is subject to evaluation in terms of applicability to a degree. There are limitations on the financial aid available to transient students.
In the classroom, a student does not have the right to engage in conduct which is disruptive to the educational process. Such conduct (e.g., abusive language, threats, disruptive talking and laughing, violent actions, etc.) may cause removal from that class meeting and can result in removal from the course with a grade of W. A second such disruption may result in exclusion for one or two terms or dismissal from the university.
It is hoped that discipline problems will be resolved either through the mutual agreement of the student and instructor or through the mediation of the department chairperson or the dean of the college.
If the dean should refuse to grant a committee hearing, the student has a right to appeal to the provost.
Loyola University has a consortium arrangement in place with four universities, Tulane, Dillard, Notre Dame and Xavier. This arrangement allows undergraduate students at any one of the universities to take courses at each of the other three institutions on a space available basis. The intent is for students to have access to a wider variety of coursework. To participate, students must be full-time students and must be enrolled at their home institution for a minimum of nine hours. The maximum number of credit hours students may enroll through the consortium is eight (8) hours if the lecture courses requires a lab; otherwise the maximum approved hours is six (6). Students will pay full-time tuition to his or her home institution to be eligible to cross-enroll. Payment for all courses is at home institution rates and is remitted to the home institution. However, any course lab fees or fines must be remitted to the host institution prior to the release of final grades. The credit and grades will appear on the transcript of the home institution as if they were taken there. Interested students should consult the dean or department chair for approval and then contact Valencia Luke or Brandon Garza in the Office of Student Records (504-865-3237) to register for the cross enrollment.
Students taking courses at another university should request their transcript to take with them when registering for courses that have a prequisite.
If you are a graduating senior at your home institution, our examination period may be later than your graduation date and your Loyola grade may not be submitted to your home institution by the deadline.
Loyola University also has a enrollment agreement with American University, Washington Semester Program. Students may enroll, with permission of their dean, in this program. These courses will be placed on the Loyola transcript, and the grades will be included with their Loyola grades. Tuition is paid directly to American University.
| Classification | Full Time | 3/4 Time | 1/2Time | LT 1/2 Time | 1/4 Time |
|---|---|---|---|---|---|
| Undergraduate | 12 | 9 | 6 | 5 | 3 |
| Graduate | 6 | 4.5 | 3 | 1-2 | |
| Law | 9 | 6 | 4.5 | 4 | 3 |
| Summer School | 6 | - | 3 | 1-2 |
Qualified students who have completed two full semesters of their freshmen year and have earned a minimum GPA of 3.0 may pursue two majors. Students must complete all major and adjunct requirements for both declared programs of study as set forth in the Undergraduate Bulletin. Students must successfully complete the comprehensive or exit examination requirements for both majors if the departments required a comprehensive or exit exam. Students who complete the requirements for two majors will receive only one degree from Loyola. The degree is based on the student's primary major. The transcript will indicate which bachelor's degree was awarded as well as the two majors. Students interested in pursuing a double major should consult with the associate dean.
Deadlines for drop/add activity are strictly enforced. A dropped course is removed from the student’s record. Registration for the audit grading option may be selected by students, with approval of the instructor, during any registration activity or the drop/add period and may not be changed at a later date. Please refer to the academic calendar for deadlines.
Students who enter law school generally do so after having completed a bachelor's degree. However, the Loyola College of Law may accept students after they hae completed 3 years of exceptional undergraduate work and have earned an appropriate score on the LSAT. Students who wish to attempt early admission must have completed all but the last 30 hours of their degree program, including all Loyola Core requirements (aka Common Curriculum), major, named adjunct, and language requirements, if applicable. The first 30 hours earned in law school will be applied as general elective credits only for the completion of the undergraduate degree.
Students are not guaranteed acceptance into the Loyola College of Law. The College of Law has the final authority on all admission decisions. Interested students should consult with their Associate Dean as well as the College of Law Office of Admissions.
Students must obtain approval of their requested coursework from the department advisor/chair prior to enrollment in courses at other institutions and a Letter of Good Standing from their dean (if required by the attending university). A Letter of Good Standing is based on a student being in good academic standing (overall gpa of 2.000 or greater), good financial standing, and with no current or pending disciplinary issues.
Subject to the rules of the respective colleges, undergraduates may take one graduate course in each of their last two semesters. The graduate course’s earned hours and quality points will be applied to the graduate career only. If students wish to have the graduate credit applied to the undergraduate career, they should petition their dean’s office within the first month of class. Under no circumstances will the course’s hours and quality points apply to both the graduate and the undergraduate careers.
Degree seeking students enrolled in a term may apply to their dean for a leave of absence for either the next term or academic year and process a leave of absence form in the Office of Student Records (Thomas Hall 204). Students returning from a leave of absence are subject to the policies of the bulletin under which they were originally admitted. A leave of absence is not granted to a student transferring to another university. Students who did not formally apply for a leave of absence must reapply for admission and are subject to the policies and requirements of the current bulletin.
The Loyola’s Online Records Access (LORA) is available to all students, current as well as alumni (1979 to present year). Students can check their grades, account balances, financial aid, transcripts, and class schedules, and some students, with approval of their adviser, may register online. Access to the system requires the use of a personal identification number (PIN). The PIN is set as the student’s first two letters of their first name and the last four digits of their social security number. After the initial sign-on, the student is required to reset the PIN to another six character pin.
Loyola University will provide access to LORA for Parents for currently enrolled dependent undergraduate students. LORA for Parents will provide non-directory information on the student including grades and financial aid information.
Students indicate an interest in a program of study during the initial admission process which enables the student to be advised properly concerning a course of study. Should the university in the orderly review of its curriculum decide to discontinue a major, the courses necessary for the completion of the major will be offered in a two-year period. General Study majors are required to declare a major prior to the start of their junior year.
A student will be granted a medical withdrawal for medical or mental health reasons from the University within the term the student is incapacitated, on the condition that detailed written documentation is provided by the student’s health care professional to the Vice President for Student Affairs and Associate Provost. Written notification will be provided to appropriate parties by the Vice President for Student Affairs. Any student receiving a medical withdrawal during the term may be required to remain out of class the succeeding term. (This decision will be based on seriousness of illness and time of withdrawal.) Medical withdrawals must be made within the term being requested (during illness), and are for the entire term. There are no partial medical withdrawals for a term. The Vice President for Student Affairs will recommend the appropriate refund, if any.
Please see Student Records website.
The dean of a college or his or her representative may initiate proceedings for exclusion or dismissal when he or she has reasonable cause to believe that a student has violated a university academic policy, has committed an offense which warrants such action, or notified of a decision of guilt. Grounds for exclusion or dismissal include, but are not limited to, the following: cheating, plagiarism, fraud, misrepresentation, and conduct which is disruptive to the educational process (e.g., abusive language, threats, disruptive talking, etc.).
The dean or associate dean will form a committee to hold an exclusion or dismissal hearing. The purpose of the committee is to recommend to the dean any sanctions that should be taken against the student.
The dean or associate dean of the student’s college shall provide the student with a written statement outlining the reasons for the exclusion or dismissal hearing, which is held to consider what action should be taken with regard to the student’s future at the university in light of the findings against the student and not to reconsider the student’s guilt or innocence in cases of cheating, plagiarism, misrepresentation, disruptive conduct, etc.
Until final determination of the matter, the student shall be allowed to continue classes unless, in the opinion of the dean, the violation warrants immediate departure from the university. Within five days after the hearing, the committee shall make its recommendations to the dean of the student’s college. Included in the committee’s recommendation shall be a record of the deliberations (a full transcript is not required) and a justification for the committee’s decision.
A copy of these records shall be immediately forwarded to the provost. Should the dean of the college decide that the student shall be excluded for one or two semesters or be dismissed from the university, the student may appeal the decision to the provost within 10 days following receipt of the dean’s decision. After receiving the written appeal from the student, the provost may affirm, modify, or reverse the action previously taken by the dean.The decision of the provost is final.
Students from Loyola who have been excluded are not allowed to take coursework elsewhere. If they violate this restriction, the transcript may be requested but credit will not be given for the coursework nor will the grade point average be used to accept or reject a student who wishes to reenter Loyola. coursework taken after the period of the exclusion will be evaluated. However, the student is advised to follow the procedures for taking courses elsewhere as stated in this bulletin.
Currently enrolled students are encouraged to register early for the subsequent terms.
Loyola has continual registration for the upcoming semester. Registration continues through the last day to drop a course for the term. If a student decides not to return to the university in the term for which he or she has registered, the student must officially withdraw on or before the last day to drop courses to avoid financial penalties. (See Withdrawal from the University). Please refer to the academic calendar on the Student Records web site - http://academicaffairs.loyno.edu/records/academic-calendars .
Loyola’s policy is to show all grades in repeated courses, and the student receives no additional credit hours towards graduation. To determine academic standing, all grades and quality hours are included. Courses that may not be taken more than once as opposed to “repeated” courses (Independent Study, Play Production, etc.) will carry a transcript notation identifying all repeated courses.
At least 25 percent of the semester credit hours required for the degree must be earned through instruction offered by Loyola. Unless special permission is granted by the dean for the student to pursue coursework elsewhere, the last 30 credit hours must be completed at Loyola. Although transfer students are required to complete at least 15 credit hours in their major while at Loyola, additional hours are normally required. Transfer students in Loyola's Evening Division are required to complete at least 50 percent of the credit hours in the major at Loyola.
A student who has already been awarded a bachelor’s degree may apply for a second degree only if the second degree is different from the first degree. Ordinarily, a second degree at the undergraduate level is discouraged, and a graduate degree is encouraged. However, in rare instances, two baccalaureate degrees may be appropriate to a student’s educational goals. Students who hold a baccalaureate degree from Loyola University or any other accredited institution may earn a second bachelor’s degree from Loyola if they meet the following conditions:
Updated August 2016. Previous edition published rules regarding Enrollment at Other Universities in error.
Please see Office of Professional & Continuing Studies website.
Please see Student Records website.
After the drop/add period and up to one week following the midterm period, students may receive an administrative withdrawal from a course. A grade of W for the course is placed on the transcript, and the transaction requires the adviser’s and instructor’s signatures. Course withdrawal is not complete or official until all signatures have been obtained and a copy is filed in the Office of Student Records. Students who stop attending but do not officially withdraw from the course will receive a grade of F. Please refer to the academic calendar for deadlines.
To withdraw officially from the university a student must:
Withdrawal is not complete or official until all signatures have been obtained and the student record’s copy is returned to the Office of Student Records.
Those students who withdraw officially from the university prior to the last day for dropping courses as recorded in the academic calendar will have the courses removed from their records. Students withdrawing from the university after the drop period but in the withdrawal period will receive Ws.
Students who have not been enrolled at the university for a period of two semesters or more must follow the degree requirements in effect at the time of their reentry.